Making Notarization Simple, Secure, and Trusted.

QLegal's fees depend on the applicable ENP subscription and service package.

Current QLegal ENP Fees

QLegal should publish one authoritative Schedule of Fees and indicate whether each amount is VAT-inclusive or VAT-exclusive.

Yes, subject to the current promotional terms.

QLegal currently offers FREE ENP onboarding for qualified applicant-ENPs during the applicable promotional period.

The free onboarding offer covers:

• QLegal account registration;
• Initial ENP profile setup;
• Platform orientation;
• Basic system demonstration;
• Initial onboarding assistance; and
• Electronic Facility Provider Certification, subject to completion of QLegal's applicable requirements.

The free offer does not automatically include third-party services, Supreme Court fees, digital certificates, transaction fees, payment-processing charges, or other services specifically identified as chargeable under QLegal's Schedule of Fees.

• Promotion period: [INSERT DATE]
• Eligibility: [INSERT ELIGIBILITY CONDITIONS]

QLegal should not leave "FREE onboarding" on the website unless the offer is actually still valid. If the free offer has expired, use: The previously advertised free onboarding offer has concluded. Current enrollment and onboarding fees are provided in QLegal's current Schedule of Fees.

QLegal may apply a transaction fee depending on the ENP's subscription package and the services used.

Current Transaction Fee Schedule

Recommended QLegal pricing principle

For transparency, the user should see the complete transaction cost before proceeding with notarization.

For example:

Estimated Total: ₱XXX.XX — Includes electronic identity verification, secure videoconference, electronic notarization, electronic signature/seal and applicable platform services.

This will significantly reduce disputes between ENPs, principals and QLegal.

QLegal can support either an ENP-paid or client-paid model, depending on the applicable subscription and transaction configuration.

ENP-paid model

The ENP maintains a QLegal subscription or account balance and the applicable platform fees are charged to the ENP.

Client-paid model

The principal/client pays the applicable QLegal platform and transaction charges directly through QLegal.

Recommended QLegal approach

QLegal should clearly distinguish:

1. QLegal Platform Fees — Fees charged for use of the electronic notarization platform and related technology services.
2. ENP Professional/Notarial Fees — Fees determined by the ENP for the professional notarial service.
3. Third-Party Fees — Any fees associated with external payment gateways, identity verification services, digital certificates, or other third-party services.

The checkout page should clearly identify which party receives each fee.

Recommended QLegal policy

No minimum transaction commitment.

Applicant-ENPs and commissioned ENPs may use QLegal based on the subscription plan they select, subject to the applicable terms and conditions.

• Minimum subscription period: [None / INSERT PERIOD]
• Minimum transactions: [None / INSERT NUMBER]
• Early cancellation fee: [None / INSERT AMOUNT]

If QLegal offers monthly and annual plans, the terms should clearly state whether annual subscriptions are refundable or cancellable.

A QLegal ENP account is designed to provide the technology and administrative tools necessary to conduct electronic notarization through an accredited ENF.

Depending on the selected plan, features may include:

ENP Dashboard

• Active and completed transactions
• Pending notarizations
• Scheduled appointments
• Client/principal management
• Notifications
• Transaction history

Electronic Notarial Book

QLegal provides functionality for maintaining the ENP's Electronic Notarial Book, subject to the applicable Supreme Court requirements.

The Supreme Court requires ENPs to maintain a duplicate copy of the Electronic Notarial Book until expiration of the commission.

Scheduling

ENPs can manage:

• Appointment schedules
• Client invitations
• Notarization sessions
• IEN appointments
• REN appointments

Secure Videoconferencing

QLegal supports the applicable electronic notarization workflow, including remote electronic notarization where permitted.

The Supreme Court recognizes both In-Person Electronic Notarization (IEN) and Remote Electronic Notarization (REN).

Electronic Identity Verification

QLegal may provide:

• e-KYC
• Identity document verification
• Multi-factor authentication
• Facial verification
• Liveness detection
• Other required security controls

These are particularly important because the Supreme Court's ENF requirements include e-KYC, MFA, and liveness/anti-spoofing capabilities.

Electronic Signatures and Notarial Seal

The platform supports the applicable electronic signature and electronic notarial seal processes required for electronic notarization.

Audit Trail

QLegal maintains transaction-related records necessary to establish the sequence and integrity of the electronic notarization process.

Document Storage

QLegal provides secure storage of electronic notarization records according to the applicable service plan and retention requirements.

Reporting and Compliance

QLegal is designed to support ENP compliance and applicable reporting requirements.

The Supreme Court's current FAQ states that, before the Supreme Court Central Notarial Database becomes operational, ENPs have monthly reporting obligations involving certified electronic copies of the Electronic Notarial Book and corresponding notarized documents. Once the Central Notarial Database becomes operational, transmission from the ENF is expected to become automatic.

An ENP may discontinue use of QLegal subject to the applicable QLegal Terms and Conditions.

QLegal's record-transfer process should provide for the secure export or transfer of records that the ENP is legally entitled or required to retain.

Recommended QLegal exit process

1. ENP submits a record-transfer request.
2. QLegal verifies the ENP's identity and authority.
3. QLegal identifies the records covered by the request.
4. Records are exported in an appropriate electronic format.
5. QLegal provides the records securely to the ENP or authorized recipient.

QLegal maintains records only for the period required by law, regulation, contractual obligations, or its applicable retention policy.

QLegal should not represent that all records can simply be deleted upon cancellation, because ENPs have continuing record-retention obligations.

The Supreme Court states that ENPs must retain copies of electronically notarized documents for the duration of their commission unless a court orders a longer retention period, and must retain a duplicate copy of the Electronic Notarial Book until expiration of the commission.

Before completing enrollment, applicant-ENPs should be provided with access to:

• QLegal Terms and Conditions;
• ENP Enrollment Agreement;
• Privacy Policy;
• Data Processing/Privacy Notice;
• Subscription Agreement, if applicable;
• Schedule of Fees;
• Record Retention Policy;
• Cancellation and Refund Policy;
• Service-Level Agreement, if applicable;
• Business Continuity/Disaster Recovery Policy, where applicable; and
• Record Export/Transfer Procedure.

QLegal should ensure that these documents are readily accessible from the ENP dashboard and website.

QLegal's applicable service-level commitments are stated in its Service-Level Agreement (SLA) or Terms and Conditions.

The SLA should specify:

• Platform availability;
• Scheduled maintenance;
• System maintenance notifications;
• Incident response;
• Technical support;
• Security incident procedures;
• Service interruptions;
• Disaster recovery;
• Business continuity; and
• Escalation procedures.

Current QLegal SLA

• Platform Availability Target: [99.X%]
• Support Hours: [INSERT]
• Critical Incident Response: [INSERT]
• Standard Support: [INSERT]

No.

The Supreme Court expressly states that an existing commission under the 2004 Rules on Notarial Practice is not a prerequisite for applying for an Electronic Notarial Commission. However, a traditional notarial commission does not automatically authorize electronic notarization.

Yes, provided that you separately obtain an Electronic Notarial Commission from the Supreme Court.

A traditional notarial commission and an Electronic Notarial Commission are separate authorities.

The Supreme Court's FAQ states that ENPs can use different ENFs.

QLegal's applicable Terms and Conditions should govern any QLegal-specific subscription, exclusivity, pricing, or account restrictions.

QLegal does not claim to restrict an ENP's use of other Supreme Court-accredited ENFs except where an applicable contractual arrangement expressly provides otherwise.

No.

QLegal can assist an applicant in completing the applicable QLegal onboarding and obtaining the Electronic Facility Provider Certification required for the ENP application.

However, the Supreme Court—not QLegal—determines whether an applicant is granted an Electronic Notarial Commission.

QLegal therefore cannot guarantee:

• Approval of an ENP application;
• The date of approval;
• The duration of Supreme Court processing; or
• The issuance of an Electronic Notarial Commission.

The Supreme Court currently identifies the following ENP documentary requirements:

• Passport-sized photograph taken within 30 days before filing;
• JePS payment receipt;
• Certificate of Good Standing issued by the Office of the Bar Confidant;
• Certificate of No Pending Case issued by the IBP;
• Affidavit of Undertaking to execute notarial acts according to the eNotarization Rules;
• Affidavit of Undertaking to comply with the eNotarization Data Sharing Guidelines;
• Digital copy of the Electronic Notarial Seal; and
• Electronic Facility Provider Certification.

QLegal may assist the applicant with the QLegal-related portion of this checklist but does not replace the Supreme Court's application process.

Applicant-ENPs may request the latest versions of the following:

1. QLegal ENP Enrollment Agreement
2. QLegal Schedule of Fees
3. QLegal Terms and Conditions
4. QLegal Privacy Policy
5. ENP User Guide
6. ENP Orientation/Training Materials
7. Electronic Facility Provider Certification template/process
8. Record Retention and Transfer Policy
9. Cancellation and Refund Policy
10. Service-Level Agreement, where applicable

Request these documents from: inquiries@quanbyit.com